TIME MACHINE

The APA timesheet calculator for UK commercial crew.

From call sheet to invoice, all in one app. APA rules baked in - penalties caught before you even spot them.

Built to the APA Recommended Crew Terms, September 2025.

Open the web app Get the iOS beta · TestFlight See how it works

Web app · live now iOS beta · TestFlight

ON CALL · DAY 4 OF 7

Tesco Christmas - Day 4

Plover Films · Tue 14 Oct · Stage 6

CLOCKED

11h 30m

since 07:00

TODAY

£215.00

+£15.00 OT

SHOOT

£940.00

3 days

↑ a day, on your rates, totalled.

What you get

▸ APA rates, baked in. Every common role. Penalties caught automatically.
▸ Invoicing & tracking. One tap from timesheet to invoice. VAT-aware, bank details pre-filled, auto-numbering. Draft → Sent → Paid. Or export straight to QuickBooks, Xero or CSV.
▸ Overdue? Charge for it. Statutory interest and the fixed recovery fee added in a tap - one clean document - and a chase email written for you (on iPhone, with the invoice attached).
▸ Accountant export. A whole tax year in two files: every invoice as CSV, plus totals, month by month, and mileage.
▸ Yours by name. Your role, your BDR, your kit money, your bank details. Set once. On every timesheet and invoice you send.
▸ Solo or Best Boy. Run your own day or a whole department.
▸ Postcode → mileage. Paste the unit base - distance from W1F is worked out from every UK postcode district. M25 rule applied.
▸ Bank holidays handled for the next decade. Sunday rate applied without you remembering.
▸ PDF timesheets. A clean A4 for production. No more biro scribbled on the back of a call sheet.
▸ Yours alone. No login. No tracking. Lives on your phone - and on iPhone, backed up to your own private iCloud, invisible to anyone else.

On iPhone, it goes further

Live Activity. Your shoot day on the lock screen: running total, a live timer, two-tap Lunch / Wrap. The Dynamic Island keeps a quiet status dot - long-press it for the name and total. iPhone
Siri. “Hey Siri, wrap now in TimeMachine” stamps the time, hands full of cable. iPhone
Call-sheet reader. Import a call sheet and it fills in the invoicing details for you, on-device. Nothing leaves the phone. iPhone 15 Pro+
iCloud backup. A quiet daily snapshot in your own iCloud - nobody else can see it. New phone or reinstalled app, your shoots come back. iPhone

Join the iOS beta on TestFlight

The day, decoded

SHOOT OT L1 CWD KIT …all caught, all costed.

◇ Pro tip

On Android or desktop, open the app in your browser and tap Share → Add to Home Screen - it behaves like an installed app. On iPhone, get the native beta on TestFlight.

By a spark, for the crew. Free during beta.